West Lynn Sports & Social Football Club
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West Lynn Ladies Football Club has its own constitution, which outlines the way in which the club is administered.

The constitution can only be changed by a vote of two-thirds of those present at either the annual general club meeting or at an extraordinary general meeting.

The club's constitution is printed below.

NAME

The name of the club shall be West Lynn Ladies Football Club.

AFFILIATION

The club is fully affiliated to Norfolk County Football Association.

AIMS

The aims of the club shall be to provide opportunities for local inhabitants of any age to take part in football activities as required by demand, with the emphasis on women’s football. The club will seek to compete at the highest possible level and will endeavour to facilitate the provision of the best playing amenities and equipment available to us, in line with the growth of sport in Kings Lynn.

MEMBERSHIP

Club membership shall be open to all inhabitants within the town of Kings Lynn and surrounding area, subject to maximum limits defined by leagues.

Club officers or team officials shall not actively recruit outside this area except where insufficient numbers can be attracted from within the catchment area to honour commitments.

Club officers or team officials can consider requests for membership from outside the catchment area on their merits. Once granted membership such an applicant will be able to continue membership without further request except for disciplinary reasons.

VOTING

· Each member will be entitled to one vote at any General Meeting of the club or any team meeting for which he/she is a member.

· For members aged under-16 their vote will be passed to a parent with similar voting rights.

· At closed meetings of the Club committee each elected officer, co-opted member and team delegate (one per team) is entitled to one vote with the Chairman having an additional casting vote in the event of a tie.

 

OFFICERS

The following officers shall be elected by majority vote at the Annual General Meeting and shall form the management committee of the club: - Chairman, Secretary, Treasurer. The posts may be combined as appropriate. Other posts may be created by a majority vote at an Annual General Meeting. Members may be co-opted onto the Club Committee by majority vote at a Club Committee meeting. The management committee will also form as the development and discipline committees.

COMMITTEE

The committee shall consist of the elected officers plus four other members elected at an annual general meeting.

TEAM OFFICIALS

The management committee as required, shall elect the team manager, and other team officials annually.

 

MEETINGS

The club shall hold an Annual General Meeting between June and August each year. All members shall receive 14 days notice of the Annual General Meeting. Other meetings shall be on an "as required" basis. Club members (or parents if members are Under-16) may call a General Meeting subject to a minimum of four such members notifying the secretary. Committee meetings will be held at regular intervals throughout the year.

DUTIES

The Chairman shall carry out the following responsibilities:-

·        Be a figure-head for the Club

·        Attend official functions as required

·        Call and chair meetings in line with the constitution

 

The Secretary shall carry out the following responsibilities

·        All correspondence with Football Authorities and Leagues.

·        Arrangements for facility hire

·        Control and maintenance of centrally held club equipment

·        Confirmation of fixtures, results, match cards and forms

·        Arrangements for Insurance

·        Co-ordination of press reports as required by team managers

·        Maintenance of club records and statistics

 

The Treasurer shall carry out the following responsibilities

·        Maintenance of records of all receipts and payments

·        Honouring all invoices received

·        Preparing end of year accounts for review at the Annual General Meeting.

Team Managers (or other appointed officials) shall carry out the following responsibilities:-

·        Honour fixtures as required by competition organisers

·        Select players and inform them of arrangements

·        Collect fees as appropriate maintain records and pass moneys to the club treasurer on a regular basis

·        Complete match cards and pass to club secretary in time for deadlines to be met.

 

FINANCE

All funds relating to the club shall be maintained by the club treasurer and bank accounts opened as appropriate.

Funds raised specifically by individual teams may be earmarked within the accounts to be at the disposal of those teams at a later date.

Bank mandates shall be maintained to allow cheques and payments to be signed by the treasurer and any one of the other club officers.

All monies collected by club or team officers must be passed to the Treasurer with details within 14 days of collection.

No individual team or person may spend over £50 on a single item without the permission of the club committee or, in an emergency, the permission of club officers.

10% of money raised by individual fund-raising should go to general club funds. This does not include money raised from subscriptions, match and training fees.

In the event of the Club being wound-up the Officers shall ensure that, after payment of all debts of the Club, any surplus assets are transferred only to another Club, a Competition, a County Association or the Football Association, the exact disposal to be agreed at a General Meeting of the Club.

DISCIPLINE/CODES OF CONDUCT

Club members, officials and parents/supporters must conduct themselves at all times both on and off the field in a manner, which does not bring the club into disrepute. Anyone failing to do so may be subject to disciplinary action, including suspension or exclusion, by the club committee.

The club has codes of conduct for players, supporters, officials, managers and coaches and these must be adhered to at all times. All codes of conduct are published on the club's web site at www.lynnladies.com

A discipline committee shall be formed to include the senior officers of the club (chair, secretary) and one other co-opted member to deal with matters of a disciplinary nature. The committee will have the power to call players before it and also to impose additional fines and suspensions over and above those imposed by Norfolk County FA. Players who are adjudged to have a particularly bad disciplinary record will also be asked to appear before the committee. The committee also reserves the right to cancel the registration of persistent offenders.

 

CHILD PROTECTION POLICY

The club has adopted the Norfolk County FA child protection policy - copies of which are available separately